Home / E-rate and AVer Video Conferencing

Learn how your school or library can obtain video conferencing technology
with discounts up to 87%!

video conferencing applications
updated: July 7, 2011

E-rate Eligibility for AVer Video Conferencing Products:

HVC310: 87% Discount
HVC110: 86% Discount

Click here to search for and view these products on the official E-rate website from USAC:
In many cases, installation, maintenance, and extended warranty costs are also eligible for discount.

What is E-rate?

E-rate is the more common name for the federal Education Rate program, which provides discounts to schools and libraries for the purchase of certain types of telecommunications technology and services, including video conferencing.
The E-rate program may provide discounts of 20% to 90% for eligible organizations, and is administered by the Universal Service Administrative Company (USAC).

How does E-rate work?

Organizations interested in receiving discounts through E-rate go through an annual application and approval process. The amount of discount received by an eligible organization is determined by factors such as the level of poverty, and the urban rural status of the population being served, among others.

e-rate video conferencing

Is my organization eligible for E-rate?

A school is eligible if it:

  • provides an elementary or secondary education as determined by state law (this includes public or private institutional day or residential schools, and public charter schools)
  • operates as a non-profit business
  • does not have an endowment exceeding $50 million


A library must meet the statutory definition of library or library consortium found in the 1996 Library Services and Technology Act (Pub. L. 104-208) (LSTA) to be eligible. The library also:

  • must be eligible for assistance from a state library administrative agency under that Act.
  • must have budgets completely separate from any schools (including, but not limited to, elementary and secondary schools, colleges and universities).
  • cannot operate as for-profit businesses.


For more information on eligibility, visit the USAC web page here:
http://www.usac.org/sl/applicants/

How do I apply for E-rate?

Timeline Links to Forms & Process Details Description of Process Steps
Before July Determine Eligibility All K-12 schools and libraries are eligible unless they are for profit, or have endowments exceeding $50 Million.
Before July Technology Plan Applicants are required to have a State-approved Technology Plan before they can receive discounted services through E-Rate.
July - January Form 470 Applicants begin the E-Rate process by filing Form 470, which identifies requests for services such as E-Mail and Web Hosting services. The services requested should reflect the goals and priorities outlined in your technology plan. This action posts your requests on the Schools and Libraries Division (SLD) website to obtain competitive bids.
29th calendar day after Form 470 is posted Wait 28 Days After Form 470 is posted, applicants must wait 28 days while service providers submit bids for the services requested. After this competitive process, applicants may then select a vendor and may sign contracts on or after the allowable contract date given to you when you submit your Form 470.
November – early February (Filing Window) Form 471 Applicant files Form 471 with the SLD before the end of the filing window to request the services awarded during the bidding process. This form also identifies each vendor selected, costs, and the discounts requested.
Spring Months SLD Review SLD reviews every application and contacts applicants for clarifications of their requests if necessary before the application is approved.
Spring Months 
(After SLD Review)
Funding Letter SLD mails applicants and service providers Funding Commitment Decision Letters (FCDLs) that indicate approval/denial of requests.
July 1 or within 120 days after Funding Letter Form 486 After receiving the funding letter, applicants submit Form 486 to SLD for each funding request to "turn on funding" and certify compliance with the Children's Internet Protection Act.
July 1 or after Form 486 Notification Letter Reimbursement Applicants work with the service provider(s) and opt to receive reimbursements by check or by discounted bills.
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